Board Meeting Info
Board members should have access to this info during board meetings:
Except for the Membership roster, all of this info is here or in the Board Member Tool Kit Dropbox folder. The most updated Membership roster should have been mailed to you.
- Board & Committee Chair Roster
- Calendar of Events
- Board Meeting Minutes & Agendas (in Dropbox)
- Budget (see page 5 of 2023 Annual Meeting Kit)
- Bylaws & Mission & Policies
- DEI Guide (LWVC publication)
- For the New and Not So New Board Member (LWVC publication)
- League Basics (LWV publication)
- Local League Management (LWVC webpage)
- Membership Roster
- Job Descriptions (see bottom of Volunteer webpage)
- Positions (LWV, LWVC, LWVA)
Except for the Membership roster, all of this info is here or in the Board Member Tool Kit Dropbox folder. The most updated Membership roster should have been mailed to you.
Essential Files
The following historic and essential files are located in the Essential Files Dropbox folder. The Communications Committee can enable access for LWVA members. View the Essential File Index for info on who updates files and date of file creation or last update.
- Annual Meeting Kits & Minutes
- Articles of Incorporation
- Budget
- Board & Other Job Descriptions
- Board Meeting Minutes
- Bylaws
- Campaign Finance Data
- Co-sponsorship Policy & List of Co-Sponsors
- Communications Committee Policy
- Diversity, Equity, and Inclusion Policy
- File Policy
- Know Your Representatives Brochure
- LTE & Other Letters & LWVA Stationary Templates
- Membership Brochure (Trifold)
- Mission Statement
- New Member Kit
- Nonpartisan Policy
- Photo, TV, and Video Releases
- Positions
- Pros & Cons
- QRC & Bitly - Register to Vote
- Semi-Annual Survey Responses to LWVUS
- Tax Exemption & 501(c)(3) status
- Treasurer Reports
- Volunteer Job Listings by Committee
- Vote with the League Recommendations
- Voter Newsletter Archives
More Board Member & Committee Chair Resources
Other helpful information in our LWVA Dropbox includes:
- Board Responsibilities
- DEI Training
- League Lingo
- League Resource Document (LWVC publication)
- LWV 2022-2024 Impact on Issues
- People First Language Guide (LWVC publication)
- Robert’s Rules of Order
Individual Portfolio Files: Committee Chairs
Your portfolio is your assigned area of focus (like Membership or Voter Service). Keep your electronic files in the LWVA Dropbox per our File policy. Recommend that you maintain or access the following files for your portfolio:
Unless you need to keep old information as a historical reference, remove it when new information is adopted or distributed. If you keep paper records, file materials by date and sort the most recent on top. Discard materials from the back as the information becomes outdated.
- Correspondence & Memos
- “How to…” publications at archive.lwvc.org/lwvonly/pubs.html
- LWVC Updates at my.lwv.org/california/local-league-management/leaders-update
- Minutes & Agendas (re: your portfolio)
- Publications (re: your portfolio)
- Year-end reports
Unless you need to keep old information as a historical reference, remove it when new information is adopted or distributed. If you keep paper records, file materials by date and sort the most recent on top. Discard materials from the back as the information becomes outdated.